Microsoft Office MCQ Quiz - Objective Question with Answer for Microsoft Office - Download Free PDF

The correct answer is Quick Access Toolbar

Key PointsQuick Access Toolbar -

• Positioned just above the Ribbon, the Quick Access Toolbar in MS-PowerPoint 2016 provides commands you are likely to use frequently. It's customizable and by default, it includes commands such as Save, Undo, and Redo. It remains constant no matter which tab/menu in the Ribbon you are currently accessing.

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Additional Information

Status Bar - Located at the bottom of the PowerPoint window, the status bar displays information about the current presentation such as the number of slides, slide number being viewed, theme, etc. It can also have view buttons and a zoom slider.

Title Bar - This is the uppermost part of the application window where the name of your presentation is displayed. It also contains buttons to close, minimize, or maximize the window.

Scroll Bar - It's situated on the right and sometimes bottom side of the PowerPoint window, the scroll bar allows you to navigate through your slides or if zoomed in, throughout different parts of a single slide, by clicking and dragging the scroll bar or clicking the arrows at its end.

The correct answer is Select the text, go to the 'Home' tab, and click on the 'Bold' button.

Key Points

• The 'Home' tab in Microsoft Word contains various formatting options, including the 'Bold' button.
• To make text bold, you first need to select the text you want to format.
• The 'Bold' button is typically represented by a bold letter 'B' icon.
• Clicking the 'Bold' button or pressing Ctrl + B will make the selected text bold.

The correct answer is Drag the boundary below the row number to resize.

Key Points

• This method allows for quick and direct resizing of rows by dragging the boundary below the row number.
• It is an intuitive and visual way to adjust row height without needing to input specific values.
• This approach can be used to resize multiple rows simultaneously by selecting them first.
• It is a commonly used method due to its simplicity and ease of use.

Important Points

• Adjusting row height can improve the readability of data in an Excel sheet by ensuring all content is visible.
• This method is particularly useful when dealing with cells that contain wrapped text or large font sizes.
• Ensuring consistent row heights can help maintain a clean and professional appearance in your Excel documents.
• Excel also offers other methods to change row height, such as specifying an exact height value through the 'Row Height' option in the context menu.

The correct answer is to select value from another table

Key Points

• Lookup Wizard: This feature in MS Access helps create a lookup field in a table, which allows users to select a value from another table or from a list of values.
• Functionality: It simplifies data entry by providing a drop-down list of values from another table, ensuring data consistency and reducing input errors.
• Process: When creating or modifying a table, you can use the Lookup Wizard to set up a field that pulls data from another table or query, making relational database management more efficient.

The correct answer is Create > More Forms > Modal Dialog.

Key Points

• Form Dialog Creation: In MS Access, creating a form dialog specifically involves the option under More Forms called Modal Dialog.
• Create Menu: The Create menu in Access is where you find options for creating different types of database objects, including forms.
• More Forms: Within the Create menu, the More Forms option provides additional form creation options that are not immediately visible in the main form section.
• Modal Dialog: Selecting Modal Dialog allows you to create a dialog box that requires the user to interact with it before they can return to the main application window, suitable for capturing user input or displaying important messages.
• User Interface: This method helps in creating a more interactive and user-friendly interface for database applications by guiding users through specific tasks or workflows.

Additional Information

• Form Wizard: The Form Wizard is a tool that guides you through the process of creating a form based on your data.
• Data Sheet: The Data Sheet view is used for displaying and editing data in a tabular format.
• Blank Form: Creating a Blank Form gives you a starting point to design your form from scratch.

The correct answer is CTRL + N.

Key Points

• Create a new document with Ctrl+N. 

Additional Information

• Basic computer shortcut keys
  • Ctrl + M -- Indent the paragraph.
  • Ctrl + B -- Bold highlighted selection.
  • Ctrl + D -- Font options.
  • Alt + F--File menu options in the current program.
  • Alt + E--Edits options in the current program.
  • F1--Universal help (for any sort of program).
  • Ctrl + A--Selects all text.
  • Ctrl + X--Cuts the selected item.
  • Ctrl + Del--Cut selected item.
  • Ctrl + C--Copy the selected item.
  • Ctrl + Ins-- Copy the selected item.
  • Ctrl + V--Paste the selected item.
  • Shift + Ins -- Paste the selected item.
  • Home -- Takes the user to the beginning of the current line.
  • Ctrl + Home--Go to the beginning of the document.
  • End -- Go to the end of the current line.
  • Ctrl + End -- Go to the end of a document.
  • Shift + Home -- Highlight from the current position to the beginning of the line.
  • Shift + End -- Highlight from the current position to the end of the line.
  • Ctrl + (Left arrow) -- Move one word to the left at a time.
  • Ctrl + (Right arrow) -- Move one word to the right at a time.

The correct answer is Shift + Space.

• Short-cut key to Select entire row in M.S. Excel Worksheet is Shift + Space.

Key Points

• This table lists the most frequently used shortcuts in Excel.

The correct answer is Ctrl + F2.

• Ctrl + F2 function key displays the Print Preview window in Microsoft Office.

Key Points

• Print Preview function lets users see the pages that are about to print and allows the users to see exactly how the pages will look when they are printed.
• This feature allows you to see exactly how your pages will look when they are printed.
• We can print directly from the Print Preview page by clicking on the print button  or printer icon .

Additional Information

The correct answer is the Title bar.

Key Points

• Microsoft Excel consists of basic components like an Active cell, title bar Column headings, a Formula bar, a Name box, a mouse pointer, Row headings, Sheet tabs, a Taskbar, Tab scrolling buttons, and Toolbars.
• The title bar displays both the name of the application and the name of the spreadsheet.​

Additional Information

• A toolbar is just a collection of icons that provides a shortcut to using a drop-down menu.
• A quick access toolbar shows the options that are frequently used.
  • The user can add favorite options by adding new options to the quick access toolbar.
• The Menu Bar at the top of the screen gives access to different commands that are used for tasks such as opening and closing files, printing documents, formatting data, and other operations.

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The correct answer is Text.

• The 'LEN' function in MS-Excel belongs to text.

Key Points

• LEN function in excel is taken from the length and is used to count the number of characters is there in a cell.
• It considers special characters, spaces and alphabets and counts all these values if there is a selected cell.
• LEN function only counts the character length for only one cell.
• Example to use LEN function:

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Additional Information

• Financial functions in EXCEL are FV Function, IPMT, XIRR in Excel, PMT Function, IRR Excel Function, RATE Function, NPV Function, etc.
• Logical functions in EXCEL are AND Function, NOT, OR Excel Function, TRUE Function, IFERROR Excel Function, Excel XOR Function and Excel Lo
• Math functions in EXCEL are EVEN Excel Function, SUM Function, POWER Function, SUMIF and LOG Excel Function.

The correct answer is Moves the cursor to the beginning of the document.

Key Points

•  Ctrl + Home is a shortcut key used in MS Word to move the cursor to the beginning of the document.

Additional Information

Shortcuts in MS Word

The correct answer is Bullets and Numbering.

• Bullets and Numbering feature of MS Word help to create a list in a document.

Key Points

• Bullets and Numbering are used to create a list in documents in MS word.
• To create a list in MS Word:
  • Select the text required to format as a list.
  • Click on the Bullets or Numbering drop-down option on the Home tab.
  • Select the bullet or numbering style required, and it will appear in the document.
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Additional Information

• Word wrap is a word processing feature that automatically transfers a word that has no insufficient space from the end of one line of text to the beginning of the next.
• Scaling in MS Word is another text effect to make the text larger or smaller.
• WordArt is used to create decorative effects to the text styles

The correct answer is Ctrl + click on a sentence to select it.

• Triple-click (Ctrl + click) on a sentence to select it is used to select a sentence in a paragraph in MS Word.

Mistake Points

• Double click can only select a single word but Ctrl+Click on a statement can select complete statement. Hence option 3 is correct and 4 is incorrect.

Key PointsShortcut in MS word for selection:

• To select the current word, double-click on it.
• To select the current paragraph, triple-click on the paragraph.
• To select a sentence and not just a line, hold down [Ctrl] and click once in any place within the sentence.
• To select a vertical block of text, click at the start of the block. Later, hold down the [Shift] key and click a second time at the opposite end of the block. This trick is used when only want to copy one column of a tabular list

Approach (to find the difference in the shortcut)

These can be easily understood if you do it practically on MS word as it has very minute differences which you need to see while performing and reading each point. 

An MS Excel worksheet contains rows 1,048,576 rows and 16,384 columns to store the text and numbers and merged into a single workbook knows as a File. ​Workbooks are the Excel files that one can open and share, while Excel worksheets are individual spreadsheets within them. Function Key Shortcuts:

• F2: Edit Cells
• F4: Anchor Cells
• F7: Spell Check
• F11: Generates a bar graph from the values entered
• F12: Save As
• SHIFT + F2: Insert a Comment
• SHIFT + F8: Add to Selection
• SHIFT + F10: Right Click
• SHIFT+F11:  Insert a new worksheet
• CTRL +F2: Switch to Print Preview
• CTRL + F3: Name a Cell
• CTRL+F9 Minimize the workbook window
• CTRL +N :Create a new workbook
• CTRL +W :Close a workbook
• Windows Flag + D: Minimize Programs
• ALT+N: Open the Insert tab
• ALT+H: Go to the Home tab

The correct answer is Top

The default alignment for the paragraph in MS-Word is Left.

• The alignment buttons in the Home tab in the Paragraph section allows us to change the alignment.
  • Left
  • Right
  • Centre
  • Justified
• It also provides the alignment for other objects such as picture, symbol, shapes etc.
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Additional Information

Font Formatting:

• Ctrl+D opens the Font dialogue box for character formatting to format font type, style, size, colour etc.
• Ctrl+Shift+F moves directly to the Font type field in this dialogue box.
• Ctrl+Shift+P moves directly to the Font size field in this dialogue box.
• The keyboard commands for font styles are also the same as in previous Office versions:
• Ctrl+B Bold style
• Ctrl+I Italic style
• Ctrl+U Underline
• Ctrl+1 Single line spacing
• Ctrl+2 Double line spacing
• Ctrl+5 1.5 line spacing