What is the primary goal during the "preservation" phase of the information life cycle?

The Correct answer is To archive and protect information for long term retention.

Key Points

• The primary goal during the "preservation" phase of the information life cycle is to ensure that information is safely archived and protected for long-term retention.
• This phase focuses on safeguarding valuable information for future access, ensuring that it remains intact, and is not lost or corrupted over time.

Information Lifecycle Management (ILM):

• Information Lifecycle Management (ILM) is a comprehensive process that manages an organization's data from creation to disposal, ensuring it is aligned with business needs and regulatory requirements.

Purpose of ILM:

• The primary goal of ILM is to optimize data storage, accessibility, and cost-efficiency throughout its lifecycle.
• By managing data through different stages, it ensures compliance, enhances performance, and minimizes storage costs while preserving data integrity and availability.

5 Stages of Information Lifecycle:

• Acquisition and Creation:
  • This stage involves gathering data from various sources, such as manual entry, digital forms, and sensors.
  • Key challenges include ensuring data accuracy, and consistency, and verifying source reliability.
  • Proper management at this stage sets the foundation for effective data governance and prevents data overload.
• Storage and Maintenance:
  • At this stage, data is securely stored, with clear definitions of storage locations, backup schedules, and maintenance practices.
  • Many organizations use cloud storage for its accessibility and cost-efficiency, while others choose on-premise storage for better control.
• Processing and Use:
  • Data is processed and utilized for decision-making or analysis, such as using CRM data for business growth. Efficient sharing of data among departments and external entities ensures that the right information reaches the right people at the right time, while maintaining security.
• Disposition:
  • This phase determines when to discard or retain data.
  • A retention schedule is followed based on legal and regulatory requirements.
  • Failing to dispose of sensitive data in time can result in fines or penalties due to non-compliance.
• Archival:
  • In the archival phase, data that is no longer actively used but holds value is stored securely for long-term retention.
  • This phase ensures compliance with regulatory policies and provides access to historical data for audits or legal purposes.
  • It also focuses on storage efficiency and maintaining data integrity.